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For Grantees

Notification of grants:

You will receive a letter from the Gifford Foundation informing you of your grant award, any possible stipulations and all reporting deadlines. This needs to be signed and returned in order to receive your check.

Promoting/Announcing a grant:

Many organizations send press releases or announce grants in newsletters. For specific language and a copy of our logo please visit our Communications page. We welcome photos celebrating grants – if these are included in your report please let us know if there is any reason the photos should NOT be included on this website or on other promotional materials.

Gifford Foundation Reporting Procedure

The Gifford Foundation maintains a continued interest in the projects that we support. All organizations that receive a grant from the Gifford Foundation are asked to submit interim and/or final reports.  The deadlines are located in section d) of your grant contract. The Foundation prides itself on being a learning organization, and as such we use the following questions to not only understand the outcomes of our grants, but also to learn about our own process.  We appreciate your honest reflection on how any different outcomes than anticipated may have led to changes in your organization.

In order to complete and submit your report you will have to:

  1. Go to Foundant our online grants management system.
  2. Once you are there you will need your username and password to login
  3. Find your current grant (project box), and find the report due and click “edit” (on the right hand side).
  4. You do not need to complete the report in one sitting.  You are able to save your work and come back at another time.  If it is complete, submit the report.
  5. We understand that not all projects will be on schedule.  If your project has had some unexpected delays and you will not be able to submit your final report by its due date, please contact Megan@giffordfoundation.org to notify the foundation of the situation.

Below are the questions you should expect to answer in your report:

For the progress report, please review the original proposal and your planned outcomes in answering the following questions:

  • Has your workplan or budget changed significantly? Is so, how and why?
  • What was the original intent?
  • What are the results thus far? (This can be quantifiable as well as anecdotal results).
  • What was the gap, if any, between the results and the intent?
  • To what do you attribute this gap? What would you do/are doing differently?
  • What have you learnt thus far from doing this project?
  • If the workplan and/or budget changed significantly, please provide the revised versions with explanations for the changes.

For the final report, please review the original proposal, your progress report and your outcomes in answering the following questions:

  • What was the intent?
  • What were the results? (This can be quantifiable as well as anecdotal results).
  • What was the gap, if any, between the results and the intent?
  • To what do you attribute this gap? What would you have done differently?
  • What did you learn from doing this project?
  • What suggestions would you make to the Foundation as to our grantmaking process?

A final project budget, including all actual income (sourced) and expenses, is required for the final report. Also, please provide any promotional materials or photos for the project. Photos should be in digital format. Please indicate if the subjects have granted permission to Gifford to publish these photos.

In addition to these items please include a story or a few quotes demonstrating how this grant or process by which you got this grant directly improved your organization as well as the community it serves.

 

 

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